When a translation is needed
Documents not written in English, or in the official language of the country where you are applying, generally need a certified translation for Department of State immigrant visa processing.
Digital Certified Translation for Consular Processing
NVC & Department of State Certified Translations
Upload-ready certified English translations for immigrant visa cases, CEAC document review, U.S. embassies, and consulates. We deliver signed PDF translations digitally, and can add digital notarization when your instructions require it.
Rates start at $19.95 per page or $0.06 per word
- Signed certification stating accuracy and translator competence
- Digital PDF delivery for CEAC upload, email, or attorney review
- Rush options for interview deadlines and NVC document requests
Always follow the instructions for your specific NVC, embassy, consulate, or attorney-managed case.
D&T Translations is not affiliated with NVC, the U.S. Department of State, or any U.S. consulate. Our certified translations have been accepted by NVC, the Department of State, U.S. embassies, and U.S. consulates around the world for the past 10 years.
CEAC-ready filesTranslations delivered as clean PDFs for
online document submission workflows.
Certified formatEvery certified translation includes a
signed accuracy statement.
Worldwide clientsOrder online from the U.S. or abroad and
receive delivery digitally.
Optional notarizationDigital notarization is available
when a receiving party asks for it.
Why applicants choose D&T Translations
ATA Corporate Member
10 Years in Business
Since 2015
Secure & Confidential
Your data is safe with us
Google Reviews 4.8
Based on over 600 reviews
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Factors That May Influence Your Final Quote
Volume (Word/Page Count)
Larger projects with a higher word or page count often qualify for a volume discount.
Mixed Page + Word Pricing
High-density pages may shift from per-page to per-word pricing (for example, ~800 words on 1 page).
Language Pair
Common languages are more affordable than rare languages or dialects.
Text Complexity
Technical texts require specialized knowledge and research, which can affect the rate.
Formatting
Recreating complex layouts or translating handwritten text may affect the final price.
Urgency
The expedited options above show how turnaround time impacts your rate.
Specialist Availability
For rare languages or specific requirements, a smaller pool of qualified translators can lead to higher rates.
Final Method Review
Our representative confirms whether per-page, per-word, or a combination applies after reviewing your documents.
This calculator provides an estimate only. Final quotes may differ significantly depending on document type, formatting complexity, certification requirements, and actual word density. For the most accurate pricing, submit your files for human review.
NVC Translation Requirements
Prepared around the way NVC reviews civil documents
Department of State guidance for immigrant visa civil documents focuses on complete certified translations, clear scans, and case-specific submission instructions. We format your translations so they are easy to combine with the original document for digital review.
What certification says
The certification should state that the translation is accurate and that the translator is competent to translate from the source language into English.
How files are uploaded
For CEAC uploads, State guidance tells applicants to include the native-language document and certified English translation in one file, with the native-language document first.
Civil Documents
Common documents for NVC and embassy review
We translate the civil and supporting records that commonly appear in immigrant visa cases, family-based petitions, employment-based consular processing, and follow-up embassy requests.
Identity and family records
- Birth certificates
- Marriage certificates
- Divorce decrees
- Adoption records
Police and court records
- Police certificates
- Court dispositions
- Criminal record checks
- Probation or clearance letters
Name and status records
- Name change documents
- Military records
- National ID documents
- Household registry pages
Education and credentials
- Diplomas
- Transcripts
- Professional licenses
- Training certificates
Financial and support records
- Bank letters
- Employment letters
- Tax records
- Income statements
Embassy follow-up documents
- Additional evidence requests
- Affidavits and declarations
- Medical-related records
- Country-specific documents
Digital Delivery
A faster path from document scan to certified PDF
Order from anywhere, upload secure copies, and receive certified translations digitally. If you are working with an attorney or petitioner, you can forward the finished PDF immediately.
Upload your files
Send a clear scan or photo of each document through our quote form. Add the language pair and any NVC, attorney, or embassy notes.
Review your quote
Receive pricing and turnaround options. Rush service is available for deadline-driven cases and interview preparation.
Approve the translation
Our team prepares the English translation and signed certification, then resolves any spelling or formatting questions before delivery.
Receive a PDF
Your certified translation is delivered digitally for CEAC upload, email processing when instructed, attorney review, or personal records.
In a rush? No problem.
We offer several expedited service tiers to meet even the tightest deadlines.
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Priority
24 hours or 2x faster. Starting at $24.95/page.
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Express
12 hours or 3x faster. Starting at $39.90/page.
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Urgent
3-6 hours or 4x faster. Starting at $59.85/page.
Translations for USCIS & Courts
We provide certified translations for the USCIS and court proceedings before the Executive Office for Immigration Review (EOIR). Our translations are expertly prepared for use in all matters under the purview of the Department of Justice.
Flexible Certification Formats
We offer a variety of certification formats to meet the specific requirements of any receiving institution.
Default Agency Certification
Our standard format, accepted by USCIS and most institutions. Includes our official letterhead and ATA member stamp.
Certification by Translator
Upon request, the certification can be provided directly from the translator, suitable for notarization.
Custom Formats
We can accommodate various certification formats depending on the target language and country-specific requirements.
Sworn Translation Services
For official use in Europe, Latin America, and other regions, sworn translations are performed by government-appointed linguists who certify the accuracy of their work under oath.
- check_circleCourt-Accredited & Ministry Certified
- check_circleOfficial Translators for Spain, France, Italy & more
- check_circleAccepted by embassies and government bodies
Your Gateway to Global Education
Secure your place at your dream school with professional certified translations. We provide accurate, reliable translations accepted by schools, colleges, and universities in the USA and worldwide.
- schoolAcademic Transcripts
- workspace_premiumDiplomas & Certificates
- descriptionProgram Descriptions
- auto_storiesCourse Descriptions
- checklistSyllabi
Certified Translations for Professional Boards
Advance your career in the USA with certified, word-for-word translations of your academic and professional credentials, guaranteed for acceptance by professional licensing boards.
- health_and_safetyECFMG, ABIM & FPGEC (Medical & Pharmacy)
- healingNCSBN (Nursing)
- engineeringNCEES (Engineering & Surveying)
- architectureNCARB (Architecture)
- add_circleAnd many other professional boards...
Expert Translators with a Passion for Language
Our strength lies in our people. We've built a global network of professional, native-speaking translators dedicated to their craft.
- public Native speakers in hundreds of languages.
- workspace_premium Certified by industry-leading organizations like ATA.
- groups Proven expertise in legal, medical, technical, and business fields.
ATA-Certified & ATA-Member Translators
As a corporate member of the ATA, we offer ATA certified or accredited translations at highly competitive rates and turnaround times. Learn more.
Expert Credential Evaluation Services
Our evaluations are performed by experienced specialists, many of whom hold positions at renowned U.S. universities.
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school
University-Affiliated Experts
Evaluators with deep knowledge of international education systems ensure your credentials are accurately assessed.
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verified
Accepted by USCIS & Employers
Our reports are trusted by U.S. immigration authorities, employers, and academic institutions nationwide.
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history_edu
Comprehensive Reports
We provide both document-by-document and course-by-course evaluations to meet your specific needs.
Reviews Matter
We value our customers' opinions. We work hard to ensure our translations and customer service are up to the best standards.
AC
Alex C.
"I had a great experience with their translation and notary services. Everything was done quickly, professionally, and with attention to detail."
TK
Tatiana K.
"I have used this company's services several times, and the work has always been done with high quality. They always send the translation for approval, allowing me to make any necessary adjustments."
AS
Aaron Javio Inostrosa
"Great service, fast and reliable. First draft document needed a correction, and they corrected it super-fast. Email responses were fast too."
Optional Digital Notarization
Notarization when the receiving party asks for it
NVC guidance generally calls for certified translations, not automatic notarization. Still, some attorneys, agencies, embassies, consulates, schools, or secondary reviewers may ask for a notarized certification. When needed, we can add digital notarization to eligible certified translation packets.
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Digital notary availableFor eligible projects, the translator certification can be digitally notarized through an online notary workflow.
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Use it when instructedIf your NVC case, attorney, embassy, or consulate does not ask for notarization, a standard certified translation is usually the cleaner option.
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Still delivered digitallyNotarized translation packets can be delivered as digital files, keeping the process fast for applicants in the U.S. or abroad.
Why Use a U.S.-Based Agency
Consular processing can be abroad. Your translation support can still be here.
Applicants outside the United States may be tempted to source translations locally. A U.S.-based agency can still be useful when you want English-language support, consistent certification wording, digital delivery, and a team familiar with U.S. immigration document workflows.
U.S. immigration formatting
We prepare certified translations with the signed accuracy and competence language immigration reviewers expect to see.
English-language support
Ask questions by email, phone, text, or WhatsApp and coordinate easily with a U.S. petitioner, attorney, or family member.
Fast corrections
If a name spelling, date format, or document label needs attention, our team can revise and resend the digital file quickly.
Ready to prepare your NVC translation packet?
Upload your documents for a quote, tell us your deadline, and note whether you need standard certification or optional digital notarization.
FAQ
NVC certified translation questions
Short answers for applicants, petitioners, and attorneys preparing civil documents for immigrant visa processing.
Do NVC civil documents need certified translations?
Department of State guidance says documents not written in English, or in the official language of the country from which you are applying, must be accompanied by certified translations. See the official civil document guidance for the latest wording.
Can I use a U.S. translation company if I am applying from abroad?
Yes. The published requirement focuses on the translation being complete, accurate, and certified by a competent translator. A U.S.-based digital translation agency can deliver the finished PDF by email wherever you are located.
How should I upload the translation to CEAC?
The Department of State Civil Documents FAQ says that if you have a certified translation, include a scan of the translation with the original foreign-language document in a single file, with the native-language document first and the English translation after it. Follow CEAC file-size and case-specific instructions.
Do NVC certified translations need notarization?
Not usually. NVC generally asks for a certified translation with a signed statement of accuracy and translator competence. We offer digital notarization when your attorney, embassy, consulate, agency, or other receiving party asks for it.
Can you translate handwritten or older civil records?
Often, yes. Upload the clearest scan or photo available. If a section is hard to read, our team may ask for a better image or mark illegible text appropriately rather than guessing.
Do you provide immigration legal advice?
No. D&T Translations provides translation and document services, not legal advice. For filing strategy, eligibility, deadlines, or case-specific legal questions, consult a qualified immigration attorney or official government instructions.
Start Now
Send your NVC documents for a certified translation quote
Use the quote form for the fastest turnaround. Include your target deadline, preferred delivery format, and whether your instructions mention notarization.
- Upload scans or photos of every page that needs translation.
- Tell us if the translation is for NVC, CEAC, an embassy, a consulate, or attorney review.
- Ask for digital notarization only if your instructions specifically require it.